• Salary: Competitive
  • Location: Whyteleafe, Surrey
  • Job type: Permanent

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Wholesale Admin Assistant

An exciting position has arisen within the Wholesale & International department. An entry-level position, this role is a unique hybrid of merchandising, buying and account management. This role will give you the opportunity to experience all three strands and give you excellent grounding to the start of your retail career. This role would suit an enthusiastic and capable person with some experience, ideally within retail or an office environment.

Key Activities:


* Responsibility for maintaining the Wholesale and Licensing Partners’ buy sheets ensuring attributes, prices, selection quantities and delivery dates are kept up to date.
* Support Partners in trading the season through replenishment orders, stock swaps etc.
* Save down and chase through Monday sales reports from partners
* Support the AM in preparing end of season and ad hoc analysis
* Set up merchandising selection sheets for wholesale partners to select from
* Maintain partner pricing in all relevant documents ensuring it is correct at all times
* Supporting the AM in working with the Product Merchandisers and Channel Allocation team to deliver best use of existing stock.


* Action product set-ups on the system
* Raising POs for Wholesale orders with Ann Summers’ suppliers
* Managing gold seal samples with the suppliers
* Support UK B&M to set up wholesale selection packs
* Completing Partner product enrichment sheets for website selling where relevant
* Attending critical path meetings with UK B&M

Account Management

* Be the first point of contact for our wholesale and license partners
* Managing partners’ day to day queries in a timely manner using relevant communication methods e.g. weekly conference calls, emails and face to face meetings
* Supporting the Wholesale Account Manager in potentialising any trading opportunities
* Support in selection meeting preparation e.g. getting samples ready
* Reviewing partner websites regularly to ensure our product is to Ann Summers brand standards
* Supporting the Account Manager in compiling monthly detailed competitor reports

Ad hoc

* Starts to proactively drive own development
* Picking up the workload in the absence of the Wholesale Supply Chain Assistant
* Regular store visits especially during key season launches in order to remain close to the product
* Support and display brand values and show passion, enthusiasm, brand and commercial awareness.

Desired Skills and Experience:

* Strong literacy, numeracy and analytical skills
* Advanced knowledge of Excel, good working knowledge of Powerpoint, Word and Outlook
* Enthusiastic and hard-working
* Organised yet flexible
* Proactive
* Excellent inter-personal skills in order to build relationships
* Can work within a fast-paced, ever changing environment
* Ideally previous admin experience working within a retail or wholesale head office

We are the company we are because we do everything we can to make every day fun whilst making a real difference to the sex lives of people around the world. We promise that when you work with us at Ann Summers it will be fun because if you are going to work for a living, it should be doing something you love so apply today and become part of the team that Love Work!

We regret that due to high volumes we are unable to acknowledge every application. All successful candidates will be contacted as soon as possible to discuss the role and their experience further.

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